PowerPoint 2010 Quickguide Part I Customizing User Interface

Getting Started with PowerPoint 2010

PowerPoint 2010 User Interface

1. Backstage View
Provide easy access to saving, printing, and other basic tasks related to your document.
2. Quick Access Tool Bar
Personally customize your most commonly used commands in this Toolbar for easy and quick access. You may choose to edit the commands by clicking on the More Button or by right clicking on the often used icon from the ribbon menu and select “Add to Quick Access Tool Bar”
3. Ribbon Menu
Provides tools and commands necessary for creating professional presentations. The groups of commands are logically organized to easily locate it on the menu.
4. Contextual Tabs
Provides access to a tool bar on a selected item. Use this toolbar for easy access when editing your pictures, ClipArt, charts, tables, and etc.
5. Hide Ribbon Button
Use this button to hide and unhide the ribbon button for your own preference.
6. Help Button
Use this for access to the help screen. Use F1 for a short-cut.
7. Mini Tool Bar
Select the text or a graph and leave the cursor over the selection.
8. Slide Information
Shows information such as the slide numbers and the theme of your slides.
9. Slide Views
Provide different ways to view your slides accordingly to your own preference and needs.
10. Zoom In/Out
Zoom in and out of the selected slide.

Customizing User Interface – Quick Access Toolbar

Customize User Interface

1. To add frequently used tools into the Quick Access Toolbar, click on right by Quick Access Toolbar and click on the tools you would like to add to the Toolbar.
2. In order to add commands tools other than the ones listed, select ‘More Commands’ from the list and click on the commands you wish to include and click add.
3. To order the icons, you may do so in the More Commands option by clicking the .  And press ‘Remove’ button to take out any commands.

Customizing User Interface – Ribbon Menu

PowerPoint 2010 allows you to gather often used commands into Ribbon Menu for easy access. Follow the steps below for quick access.

1. Select ‘File’ then ‘Options’
2. Select ‘Customize Ribbon’
3. Select ‘New Tab’ on your right bottom side of the window. Click on ‘Rename’ to name your tab.
4. Select ‘New Group’ underneath the new tab and click on ‘Rename’ to name your group. If you need to create a new group, click on ‘New Group’ and repeat the process.
5. Select the group you would like to add commands to, then choose the command you would like to add to the group. Press ‘Add’ to finish the process.

Shortcut Commands

To be more effective, PowerPoint 2010 allows users to use short-cuts on your keyboard. Press ‘Alt’ and use the alphabet or the number as shown on the screen.

Slide Views

PowerPoint 2010 provides different views according to your needs. To change the Slide Views, you may click on the [View] tabs and select the desired view under the Presentation Views.

PowerPoint 2010 Customizing User Interface

i) Normal View

This view is used when creating, designing, or editing a presentation. Normal view consists of (1) Slide Tab, (2) Outline Tab, (3) Slide View, and (4) Note View.

Customizing User Interface

ii) Slide Sorter

Shows multiple slides in one screen. This allows you to sort the slides and grasp the flow of your presentation.

iii) Reading View *NEW

You can use the Reading View for a quick review for your presentation.

iv) Slide Show

Shows the presentation from the beginning in full-screen view.

v) Notes Page

This view has the current slide. It is often used by the presenter to use during a presentation.


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