Scenario Case XII. Setting Automatic Replies during your Vacation
Everyone needs a vacation from work. When you take a vacation, it is important to let team members know how long you will be missing work. One of the easiest ways to do so is by setting automatic replies on your Exchange Server or your Outlook. The steps below will guide you through setting automatic replies.
i. Setting Automatic Replies on Office 365 Portal
a. Go to your Micrsoft Office 365 Portal -> Click on [Outlook] -> [Options] -> [Automatic reply]
b. When the ‘Automatic Reply’ window appears, Click on the radio button that shows ‘Send Automatic replies’ and ‘Send replies only during this time period:’ and set the date. Fill out the content and press ‘Save’
c. On your Outlook Web App, you can see that you have turned on Automatic Replies. When somebody sends an E-mail to you, the Exchange Server will automatically send your auto-reply.
ii. Cancelling your Automatic Replies
a. To cancel your Automatic Replies, go to your Outlook Web App then go to [Options] -> [Set Automatic Replies] -> Select ‘Don’t send automatic replies’ -> select ‘Save’
b. To cancel Auto-reply on Outlook, you can select [Turn Off] for automatic replies underneath the ribbon menu. You can also go to [File] tab -> [Info] -> Select [Turn Off] from the automatic replies.