Share Notebooks in OneNote 2010

In Microsoft OneNote 2010, you can share a notebook so that you can access it on other computers, the web, or mobile and work on it together with other people.

Taking notes as a group is a collaborative process. As a collaborative tool, OneNote offers far more than the ability to send static notebook pages via e-mail. Depending on the nature of your projects, you can use OneNote to brainstorm together with other people in meetings, use the notebook pages as a virtual whiteboard, and set up shared notebooks in which everyone can view, add, and edit information.

i. Create a new Shared Notebook

1. Go to [File] tab and click [New].
2. Under [Store Notebook On], choose where it should be stored:

– Click [Web] if you want to use it from any computer or a web browser. (You will need to sign in or sign up for an account if you don’t have one)
– Click [Network] if you want to share the new notebook with other people on the same network such as a SharePoint site.

3. Insert a descriptive title for the subject of the new notebook in the [Name] box.
4. Specify a location for either a web or a network.
5. Click [Create Notebook].

OneNote 2010 Share Notebook

ii. Share an existing Notebook

1. Go to [File] menu, click [Share].
2. Under [Select Notebook], select an existing notebook that you want to share with other people or between other computers that you will be using.
3. Under [Share On] click

– Click [Web] if you want to use it from any computer or a web browser. (You will need to sign in or sign up for an account if you don’t have one)
– Click [Network] if you want to share the new notebook with other people on the same network such as a SharePoint site.

4. In the [Web location] or [Network Location] you can either:

– Specify a Web Location if the Web service is available, sign in with an existing account (such as Windows Live) or sign up for a new one. When you are signed in, you will see a list of your Web folders where you can create shared notebooks. If you don’t need to share with other people, select one of the Personal Folders. If you do need to share with others, select a Shared Folder to which others will have access. To set sharing permissions for new and existing folders, OneNote will launch your Web browser, where you can finish creating the new folder for your notebook. Return to OneNote and then refresh the folder list in the Web Location field to see the folder that you just created. Now select this folder and then proceed to Step 5 below.

– Specify a Network Location You can enter the full path of a network file share, enter a mapped network drive, or paste the full address of a SharePoint document library where you want to create the shared notebook. You can also select from one of the recent SharePoint locations, if available. Note that the notebook will be accessible to anybody who has permissions to this network location or SharePoint site.

5. Click [Share Notebook].

OneNote 2010 Share Notebook

iii. Create an E-mail message with a link to the shared notebook for yourself or others.

After you create or share a notebook, OneNote will ask you if you want to create an e-mail message with a link to the shared notebook.
If you are sharing the notebook with other people, click [E-mail Link] to compose the email message for your recipients. The recipients will have a link to the shared notebook.

OneNote 2010 Share NotebookOneNote 2010 Share Notebook

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