Useful Keyboard Shortcuts

Useful Keyboard Shortcuts

EVERYDAY SHORTCUTS

[Ctrl] + [P] – To Print

[Ctrl] + [S] – To Save

[Alt] + ‘Double Click’ – with your mouse will get you straight to Properties of the file or folder.

[Ctrl] + Drag – This is the fastest way of copy and paste files and folders.

[Ctrl] + [Home] – Moves you to the top of the page

[Ctrl] + [End] – Moves you to the bottom of the page.

[Ctrl] + [A] – Select All. Much easier and quicker when selecting the whole contents.

[Ctrl] + [X] – Cut. You can cut out the content and use [Ctrl] + [V] to paste the content.

[Ctrl] + [z] — undo

[Ctrl] + [y] — redo

[Ctrl] + [Enter] (In Outlook) – to send an E-mail right away.

[Ctrl] + [C] and [Ctrl] +[V] – Copy and Paste. [Ctrl] + [C] – Copy & [Ctrl] + [V] – Paste

[F12] – Save As

[Alt] + [F4] = To close down the current window you are currently working on.

[Alt] + [Prt Screen] – Creates a screen shot for the program you are currently in.

[Ctrl] + [Prt Screen] – Creates a screen shot of the entire screen.

[Ctrl] + [Right Arrow Key] – Skips one word to the right at a time.

[Ctrl] + [Left Arrow Key] – Skips one word to the left at a time.

[Shift] + [Home] – Highlights from current position to the beginning of the line.

[Shift] + [End] – Highlights from current position to the end of the line.

[Alt] + [F] – Goes to file menu options in current program.

[Alt] + [E] – Goes to Edit options in current program.

[Alt] + [F] – Goes to file menu options in current program.

[Alt] + [E] – Goes to Edit options in current program.

 

MICROSOFT WORD

[Ctrl] + [N] – New Document

[Ctrl] + [W] – Close Open Document

[Ctrl] + [F] – Open navigation pane

[Ctrl] + [Shift] + [G] – Word Count

[Ctrl] + [L] – Left Align

[Ctrl] + [R] – Right Align

[Ctrl] + [E] – Center Align

[Ctrl] + [B] – Bold

[Ctrl] + [I] – Italic

 

MICROSOFT EXCEL

[Ctrl] + [;] – Insert current date

[Ctrl] + [Shift] + [;] – Insert current time

[Ctrl] + [Y] – Repeat last action

[Alt] + [=] – Insert sum formula

[Page Up] – Move up a screen

[Page Down] – Move down a screen

 

MICROSOFT POWERPOINT

[Shift] + [arrow] – Resize Shape (It’s easier than using mouse when being detailed)

[Alt] + [arrow] – Rotate shape

[Ctrl] + [M] – New Slide

[Ctrl] + [D] – Duplicate Slide or Object

[F5] – Start Slide Show

[B] or [.] – Pause to display black screen during a slide show

[W] or [,] – Pause to display white screen

 

MICROSOFT OUTLOOK

To go to Mail Section – [Ctrl] + 1

To go to Calendar Section – [Ctrl] + 2

To go to Contacts Section – [Ctrl] + 3

To go to Tasks Section – [Ctrl] + 4

[Ctrl] + [R] – Reply

[Ctrl] + [Shift] + [R] – Reply all

[Ctrl] + [Q] – Mark as read

[Ctrl] + [U] – Mark as unread

After you open an E-mail from a folder, you can use

[Ctrl] + [.] (Period) – To view next message

[Ctrl] + [,] (Comma) – To view previous message

 

INTERNET EXPLORER

[Alt] + Back arrow or Backspace – Takes you back a page

[Alt] + Forward Arrow – Takes you forward a page

[Ctrl] + [T] – Opens a new tab on Internet Explorer

[Ctrl] + [Tab] – Browse through each of the open tabs

[Alt] + [D] – Highlights the text in the address bar.

 

 WINDOWS

[Window] + [F1] – Windows Help

[Window] + [F] – Find Files or Folder

[Window] + [M] – Minimize all

[Window] + [Shift] + [M] – Undo minimize all

[Ctrl] + [ESC] – on Windows is same thing as the ‘Start’ button at the bottom left. Then you can use the arrow keys to navigate within the pane.

[Alt] + [Tab] – This one is not a real shortcut but a useful tool when navigating through different screens on Windows. Allows you to navigate through different windows without using the mouse. Hold on to [Alt] and keep on pressing [Tab] until you are at the screen you want to be on.

 

 

 

 

 

 

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