Using PowerPoint and OneNote together

If you attend a meeting that includes a presentation, you will be viewing that information in Microsoft PowerPoint.  As an attendee, you will probably want to take notes. That is where OneNote can come in handy and make note taking easier. OneNote can also help you as a presenter. It can help you as you develop your presentation.

i. Adding notes directly to PowerPoint slides in OneNote

You can print the slides directly to OneNote so that you can have an actual copy of the slide deck in OneNote. Four slides per page is a reasonable size to view and take notes on the slide.

1. From PowerPoint go to [File] tab, [Print] -> and choose the Handout style you want to print to OneNote.

Using PowerPoint and OneNote together

2. Then choose print, and from the Printer drop down list, select [Send to OneNote 2010].

Using PowerPoint and OneNote together

3. Use OneNotes Quick Filing system to place the slide handouts where you want them. You will have a copy of the presentation and you can add notes directly in OneNote.

Using PowerPoint and OneNote together

ii. Link PowerPoint and OneNote for note taking

Another way to use PowerPoint and OneNote together is by using the Linked Note taking.

You can access linked notes right from the [Review] tab in PowerPoint.

Using PowerPoint and OneNote together

With Linked notes, you can have OneNote open and docked to the side of your computer screen while you also have the PowerPoint presentation open—and use OneNote to add any notes.

You can add an audio or video recording of the meeting right to your notes, so you have an actual recording of what was covered at the meeting, as well as the slides and your notes.

Using PowerPoint and OneNote together

iii. Share your notes and slides.

After all the note taking and recording of the meeting, share your notes by emailing it to your e-mail colleagues or to yourself. You can either email your notes directly to them or if you are on a shared drive, just send a link to the notebook to them.

Go to [File] tab -> [Send] – and choose from the following.

Using PowerPoint and OneNote together

iv. Use OneNote to help develop your presentation

As a presenter, you may find that using OneNote can help in this process of developing a PowerPoint presentation. In addition, you can print your slides and presentation notes to OneNote. This way, you can have all of your initial slides and notes in one place and be able to use this as an outline to further develop your presentation—just scroll down the single OneNote page to see all of your slides and notes instead of clicking through each individual slide in PowerPoint.

To print both slides and presentation notes to OneNote, in PowerPoint, from the [File] menu, under [Print] Settings, choose [Notes Pages] and then print to OneNote.

Using PowerPoint and OneNote together

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